How does paperless onboarding work?

New staff complete a step-by-step onboarding flow with their personal, bank, super and tax details. No account is needed to start, and the details are validated before syncing to Xero.

Does onboarding sync to Xero?

Yes. On submission, employee details sync straight to Xero for payroll, so you're not re-keying information between systems.

How long does onboarding take?

Most staff can complete onboarding in minutes from a link you send by SMS or email, which cuts the manual admin of collecting forms and chasing details.

Yes. Paperless employee onboarding is part of Shiftly's free plan for every business, with no per-employee fees.

Features

Fast and paperless Xero employee onboarding

Streamline your hiring process with our seamless digital onboarding system to automatically sync with Xero for payroll. Reduce the manual workload and onboard staff in minutes.

Nothing manual, no hold ups

Skip manual data entry and paperwork

Collect key employee details - like contracts, bank info, super, and tax declarations - digitally and securely through Shiftly. No more printing forms, chasing signatures, double-handling data entry and ultimately, no delays. Everything's ready before their first shift.

Employee onboarding forms sent directly to staff
Real-time data synchronisation and updates
Automatically connected with rosters and timesheets

Live status, reminders and full control

Check employee status in real time

Shiftly sends automated reminders to prompt staff to complete forms, while your dashboard keeps you in control. Get notified instantly about missing data, award mismatches, or super errors, before they become payroll issues.

Smart declaration based validations
Instant alerts when onboarding is incomplete
Automatic employee profile creation

Validated employee data

Secure, validated employee data retrieval

Rest easy knowing your team's data is instantly validated before syncing to Xero, and securely saved in your Shiftly account. We'll help keep your Single Touch Payroll (STP) data ready and your records audit-ready, with no re-keying and no guesswork.

Digital TFN & super collection
Tax residency and withholding declarations
Bank and personal details

User-friendly onboarding

From the moment a new hire signs up, Shiftly guides them through everything required to get started, digitally, securely, and without the fluff.

Connect with Us

Join us and start onboarding right away

Create your account in minutes, connect to Xero, and start onboarding staff instantly.

Features

Explore more of Shiftly

Compliant timesheets

We calculate pay accurately based on award rates, capture approved hours, and sync directly with Xero, so you can run payroll with confidence.

Employee rostering

Easily plan shifts, publish rosters, sync timesheets and export in seconds, with no spreadsheets and no stress. Stay in control and keep payroll running smoothly with Shiftly.

Award interpretation

Our smart, automated system calculates wages, penalties, allowances, and overtime using configured award rules to support your payroll processes.

Let us show you around

We'll walk you through how Shiftly works and help you see if we're the right fit for you.

FAQ

Questions, answered

New staff complete a step-by-step onboarding flow with their personal, bank, super and tax details. No account is needed to start, and the details are validated before syncing to Xero.