What is job costing in Shiftly?

Job costing lets you track labour cost, hours and worker count per project, client or event. You can call them Projects, Jobs or Cost Centres, and see live reporting on where your wage spend is going.

Can I compare budgeted versus actual labour cost?

Yes. Shiftly tracks scheduled versus actual hours and cost, with budget burn-down and comparison charts, so you can see how a project is tracking in real time.

Does job costing connect to Xero?

Yes. You can map Shiftly projects to Xero tracking categories, individually or in bulk, so cost centres line up between the two.

Yes. Job costing and cost centres are part of Shiftly's free plan for every business, with no per-employee fees.

Features

Real-time labour tracking with costing insights

Track labour costs per project, client, or event with live reporting. Know exactly where your wage spend is going to make smarter decisions for your business.

A full picture of each area or job

View a live reporting dashboard

Every job gets its own dashboard with real-time stats, including total labour cost, actual hours vs scheduled, budget remaining, and a full breakdown by worker and by week.

Total cost, hours variance, and worker count per job
Weekly scheduled vs actual hours chart
Cost-by-worker breakdown
Export reports to CSV or PDF in one click

Know where every dollar goes

Assign job tags to shifts

Whether you're running a catering function, managing a client site, or tracking costs across multiple events, Shiftly lets you assign job tags directly to shifts as you build your roster. Your team sees what they're working on, and you see what it's costing you.

Colour-coded job tags with filtering built in
Assign staff to specific job types
Call them jobs, projects or something custom, the label is yours

Flows straight into your payroll

Map jobs to Xero tracking categories

Connect your jobs to Xero tracking categories and your timesheet exports will carry the job tag through to payroll. Your bookkeeper gets clean, categorised data without chasing you for a spreadsheet.

Timesheet exports include job attribution automatically
Works alongside your existing Xero pay items and rates

Stay on top of job budgets

Set a budget and track spend as it happens

Set a labour budget for each job and watch your spend track against it in real time. The budget burn-down chart shows you exactly where you stand, so you can adjust staffing before costs blow out, not after.

Bookkeeper support

Keeping bookkeepers in mind

We make it easy for bookkeepers to access and manage your client accounts, run payroll, or simply access the data they need, without chasing you during your busy schedule.

Log in securely with their own access
Export ready-to-run payroll files instantly

Enquire for support

Connect with Us

Join us and start tracking jobs today

Create your account in minutes, connect to Xero, and start assigning jobs to shifts instantly.

Features

Explore more of Shiftly

Compliant timesheets

We calculate pay accurately based on award rates, capture approved hours, and sync directly with Xero, so you can run payroll with confidence.

Employee rostering

Easily plan shifts, publish rosters, sync timesheets and export in seconds, with no spreadsheets and no stress. Stay in control and keep payroll running smoothly with Shiftly.

Award interpretation

Our smart, automated system calculates wages, penalties, allowances, and overtime using configured award rules to support your payroll processes.

Let us show you around

We'll walk you through how Shiftly works and help you see if we're the right fit for you.

FAQ

Questions, answered

Job costing lets you track labour cost, hours and worker count per project, client or event. You can call them Projects, Jobs or Cost Centres, and see live reporting on where your wage spend is going.