How do staff set their availability?

Staff set their availability directly in the Shiftly Me app. It appears on your roster in real time, so you can schedule the right people without back-and-forth texts.

Does availability help avoid scheduling conflicts?

Yes. Because you can see each person's availability while you build the roster, you can avoid scheduling someone who's unavailable and cut down on last-minute swaps.

Can staff update their availability any time?

Yes. Staff can update their availability whenever it changes from their phone, and your roster view reflects the update straight away.

Is availability included for free?

Yes. Availability is part of Shiftly's free plan, included for every business and every employee at no cost.

Features

Schedule with availability in mind

Your team sets their availability from the Shiftly app. You see it on your roster in real time. No more back-and-forth texts, no more scheduling conflicts. Just the right people, at the right times.

Employee autonomy

Staff set their own availability directly from the Shiftly mobile app. So whether they're studying, travelling, or picking up extra hours, you don't have to deal with paperwork, or phone calls.

Synced to your roster

Availability updates appear on your scheduling dashboard in real time. Toggle the availability view on or off, and see exactly who's free at a glance.

Built-in conflict warnings

Shiftly flags availability conflicts the moment you schedule a shift. You'll always know before publishing if someone isn't available, so there are no surprises.

Autonomy through the mobile app

Let your team manage their own availability

Employees can update their availability directly from the Shiftly mobile app. For each day of the week, they can mark themselves as available or unavailable, set specific time windows, or flag themselves as free all day. Whether they're balancing uni, family commitments, or picking up extra hours elsewhere, their preferences are always up to date and ready for you to see.

More about the mobile app

Roster view

See availability right on your roster

When building your roster, toggle on the availability view and each employee's status appears directly in the scheduling grid. At a glance, you can see who's available all day, who has limited hours, and who's unavailable, without leaving your view.

Availability overlays on the scheduling grid
See time windows and unavailable markers
Toggle availability view on or off

Learn more about the roster

Conflict detection

Warnings that keep your roster on track

Drag a shift onto someone who's unavailable? Shiftly will let you know immediately. You'll see a clear warning showing when they are available, so you can make an informed decision: reassign the shift or proceed with the override. If an employee already has a shift at that time, the slot is blocked entirely, preventing accidental double-bookings before they happen.

Availability conflict warnings on drag-and-drop
Overlap detection blocks double-bookings
Overrides available when you need flexibility

Managing team profiles

Edit availability from your team's profiles

Need to update an employee's availability on their behalf? Managers can view and edit availability directly from the employee profile in the team dashboard. Same interface, same flexibility and perfect for onboarding new team members.

Coming soon

Leave requests coming soon

Soon your team will be able to request annual leave, sick leave, directly from the Shiftly app. You'll review and approve requests from your dashboard, and approved leave will automatically display conflicts on the roster. One less thing to track manually.

Join us and start scheduling smarter right away

Create your account in minutes, invite your team, and let them set their availability from day one.

Features

Explore more of Shiftly

Employee rostering

Easily plan shifts, publish rosters, sync timesheets and export in seconds, with no spreadsheets and no stress. Stay in control and keep payroll running smoothly with Shiftly.

Compliant timesheets

We calculate pay accurately based on award rates, capture approved hours, and sync directly with Xero, so you can run payroll with confidence.

Paperless onboarding

Streamline your hiring process with our seamless digital onboarding system to automatically sync with Xero for payroll. Reduce the manual workload and onboard staff in minutes.

Let us show you around

We'll walk you through how Shiftly works and help you see if we're the right fit for you.

FAQ

Questions, answered

Staff set their availability directly in the Shiftly Me app. It appears on your roster in real time, so you can schedule the right people without back-and-forth texts.